Membership Database

Access all members details easily

Simply Contacts Database helps manage membership databases of various organizations. The program can consolidate all information about members in a single database and give you easy access to this data from a central location. It automates and simplifies administration work such as contacting members, chasing up membership fees, tracking donors' and volunteers' contributions. And because it is a generic and flexible program, it can be easily adjusted to the needs of different organizations.

Standard Features

• Track information about all different kinds of members.
  For example, you may have state and branch leaders, volunteers, donors, associates etc.
• Link photographs and other information to members records.
• Customize to your specific needs.
  You can add your own fields, screens and reports to the system without programming, thus tracking additional information specific to your organization. Any fields you add can also be searched and filtered by.
• Select contacts by any combination of fields.
  Continuing the example above, you can easily find all branch leaders from a particular state or group of states.
• Track membership dues.
  If you have a simple membership fee structure and only need to record due date, this can be easily done with the standard configuration of the program by adding field "due date".
  If you need to track individual donations and contribution, monetary and in kind, please see below.
• History of all interactions with each member
• Prints records from the database, eg to produce a directory.
• Print, email or fax newsletters and other correspondence.
• Load and collate your existing data from Excel, Outlook and text files.
  You can load data from many other programs using these formats.

Pricing

The Standard Edition costs US$139 per license - a license is required for each person using the program at the same time. Fourth and subsequent licenses are sold at a discount.

Trial

Try Simply Contacts Database - Standard Edition free for 30 days enjoying our full support. When you buy it at the end of the trial period, we will simply send you the license key that converts you trial copy into a permanent one. No need to change anything else.

Click here to download your trial copy.

Tracking Contributions and Membership Fees

If your organization has donors, volunteers or you simply need to track individual payments, then you would need Simply Contacts Database (Customers+Sales Edition). This version enables you to:

• track individual fees, donations and contributions in money and kind
• print receipts for the above
• select people by their donations and contributions - or lack thereof

For example, you can select people who contributed last year, but not this year, people who contributed less than certain amount and so on. You then can ask them, in a personalized letter or email, to continue support for your organization.

Or, you can select your top contributors and write them a personalized "Thank you" letter.

Other important functions includes management reports on your monthly activity and members profile. Based on these reports you may decide, for example, to intensify your promotional activity, or ask for special contribution etc.

The Customers+Sales Edition costs US$188 per license and can be tried free for 30 days.

Try Simply Contacts Database - Customers+Sales.

Additional Features

There are many optional functions that can enhance your system or adapt it to specific requirements. You can link member records into multiple lists (eg by interests or to subscribe to multiple newsletters), track their anniversaries, use a powerful SQL Server database engine and more. This website enables you to construct your own custom system by simply flagging the modules you require.

Click here to review all functions and construct your tailored trial copy.

Not exactly what you are looking for? We have more database software!